Administrative Assistant

Job Details

Advocate for Community Development and Environmental Protection (ACODEP) is recruiting for an upcoming multi-sectoral initiative focused on women's participation in environmental peacebuilding, climate action, GBV/SGBV prevention, human rights protection, and environmental justice.

The Administrative Assistant will provide day-to-day administrative, clerical, logistical, and office-support services to ensure the smooth operation of ACODEP's activities. This is a 1-Year Renewable Contract position based in Kampala. Duty Station: Kampala. Employment Type: Contract (Full-time, 8 hours). Number of Positions: 1. ACODEP is an Equal Opportunity Employer. Qualified women and Persons with Disabilities (PWDs) are strongly encouraged to apply.

Key Duties and Responsibilities

• Provide general administrative and clerical support.
• Receive and direct telephone calls, emails, visitors, and correspondence.
• Prepare, format, print, scan, and file documents.
• Maintain accurate physical and electronic records.
• Support scheduling of meetings and appointments.
• Assist with preparation of meeting materials and minutes.
• Support procurement and office-supply management.
• Assist with travel, accommodation, and logistical arrangements.
• Maintain office inventories and administrative records.
• Support organisation of workshops, meetings, and events.
• Assist programme teams with administrative and logistical requirements.
• Maintain confidentiality of organisational and personnel information.
• Perform other administrative duties assigned by management.

Qualifications, Skills and Requirements

• Diploma or Bachelor's degree in Business Administration, Office Administration, Secretarial Studies, or a related field.
• Previous administrative experience is an advantage.
• Strong organisational and communication skills.
• Proficiency in Microsoft Office applications.
• Good attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Professional, reliable, and able to maintain confidentiality.