Data Clerk

About Joint Clinical Research Centre

The Joint Clinical Research Centre (JCRC) is a Centre of Excellence in Medical Research, Health Care Services and Training established in 1991 to respond to the HIV/AIDS epidemic in Uganda. Established as a not-for-profit joint venture between the Uganda Ministry of Health, Ministry of Defence and Makerere University Medical School, JCRC leverages its resources to understand, prevent and treat infectious diseases while responding to emerging outbreaks. Headquartered at Plot 101 Lubowa Campus off Entebbe Road, Kampala, JCRC partners with government, funders, universities and private sector to strengthen Uganda's health systems and workforce. JCRC has implemented over 300 research projects, influenced 10 policies locally and internationally, and produced over 200 publications in high-impact journals. For this role, the successful candidates will be deployed under the Local Partner Health Services – North and Southwest Activity, a two-year Activity implemented by JCRC and funded by the US Department of State to support life-saving HIV/TB, Malaria prevention & treatment, Maternal & Child Health including Global Health Security across Lango, Acholi, Kigezi and Ankole regions using district-based integrated quality packages.

Job Details

• Position: Data Clerk – 3 Positions
• Organization: Joint Clinical Research Centre (JCRC) – Local Partner Health Services – North and Southwest Activity
• Duty Station: Lango (based in Lango, supporting health facilities in the region)
• Employment Type: Full Time
• Reporting Line: Performs under the leadership of the health unit in-charge, working as part of the facility team
• Activity Summary: The Activity supports provision of integrated quality packages for HIV/AIDS and TB, Malaria, MCH and Global Health Security in four regions: Lango, Acholi, Kigezi and Ankole.
• Role Summary: The Data Clerk will assist in implementation of strong data quality maintenance systems, promote quality data standards at all points of service delivery, and ensure generation and submission of accurate, complete, reliable and valid data while exercising integrity.
• Salary/Benefits: Not disclosed
• Work Mode: Facility-based (health unit)
• Application Requirements: Strictly two documents combined in one PDF (Application letter and CV not exceeding 6 pages). Include Position title in the Email Subject line. Address applications to The Head Human Resource, Joint Clinical Research Centre, Plot 101 Lubowa Campus off Entebbe Road, P.O Box 10005, Kampala-Uganda.
• Equal Opportunity: JCRC is an equal opportunity employer. Any attempts to influence the recruitment process will lead to automatic disqualification.

Key Duties and Responsibilities

• Liaise with the different units in–charges of several service delivery points to ensure completeness of data on the patient files, e-register/eAFYA entries and any appropriate registers.
• Working with different health unit departments in ensuring that timely, accurate, complete and valid data is generated from the respective registers and is submitted to MoH by verifying all data before submission.
• Analyze the monthly summary statistics and compile reports for key program indicators to support QI interventions at the health facility.
• Managing and maintaining the electronic data systems which include and not limited to EMR, TB- INFO, DHIS2 and the Prevention tracker by ensuring systems are updated with the most current data.
• Participate in data cleaning activities for all the program data entered in the different databases in line with the guidelines/principles as detailed in data quality SOPs.
• Support weekly surveillance and stock management reporting and other adhoc reports or data related requests.
• Lead the facility team in data use activities including weekly performance review meetings, generating run charts and other performance graphs.
• Routinely update facility QI Journals and work with the facility clinical teams to update the Audit tools (PMTCT, CALHIV, Adult).
• Support troubleshooting for the electronic systems at the facility and liaise with the appropriate experts to fix the systems early and mitigate the downtime.
• Assist health care workers at the designated facilities in data quality assurance as stipulated in the standard operating procedures and job aides.
• Ensures that patient level data (hardcopy and electronic) is securely and regularly backed up, both at the site and off site in compliance with the program data safety regulations.
• Perform any other duties as assigned by the supervisor.

Qualifications, Skills and Requirements

• Minimum of a Bachelor's degree in Statistics, Medical Records, Computer Science or related field.
• MUST BE Computer Literate and with acceptable minimum speed for data entry.
• Minimum of 2 years' experience in handling medical records.
• Previous experience of working with international NGOs, MoH, and public health facilities will be an added advantage.
• Ability to work independently with minimal supervision.
• Practical experience in working with routine health information systems at the facility, district or national level.
• Practical Knowledge in the Uganda Electronic Medical Records (Uganda EMR), Prevention Tracker and DHIS2 data entry will be an added advantage.

Job Summary

• Job Category: Data Entry, Healthcare
• Job Type: Full Time
• Deadline of this Job: Wednesday, 2nd September 2026 at 05:00 pm
• Duty Station: Lango
• Posted: 2 days ago
• No of Jobs: 3