Data Entry & Records Assistant

Job Details

The Data Entry & Records Assistant will support the organization by accurately capturing, updating, organizing, and maintaining business information and records. The role requires high attention to detail, good computer skills, confidentiality, and ability to work efficiently while meeting deadlines. It also provides basic administrative support related to documentation, filing, record keeping, reporting, and data verification. Full-time, based in Uganda.

Key Duties and Responsibilities

• Accurately enter information into company databases, spreadsheets, systems, and other data management platforms.
• Update existing records and ensure information remains current and accurate.
• Review data for completeness, accuracy, and consistency before submission and identify and correct data entry errors and discrepancies.
• Transfer information from physical documents, emails, forms and other sources into appropriate systems and maintain organized electronic and physical records.
• Cross-check entered information against original documents and source records.
• Identify missing, duplicate, or inconsistent information and escalate issues where necessary.
• Conduct regular checks to ensure databases and spreadsheets are accurate and up to date.
• Organize and maintain company records and documentation; file documents systematically for easy retrieval.
• Assist with scanning, printing, copying, and digitizing documents and ensure records are stored securely and confidentially.
• Support retrieval of documents and information when requested.
• Prepare basic data summaries, spreadsheets, and reports as required and assist in compiling information for management reports.
• Maintain trackers and schedules for relevant business activities and support other routine administrative tasks assigned by the supervisor.
• Maintain strict confidentiality when handling company, employee, customer, financial or operational information and follow company procedures relating to data handling, document management and information security.

Qualifications, Skills and Requirements

• Diploma or Certificate in Business Administration, Information Technology, Records Management, Secretarial Studies, or a related field.
• Previous experience in data entry, administration, records management, or similar role is an added advantage.
• Strong computer literacy and good working knowledge of Microsoft Office, particularly Excel and Word.
• Experience working with databases or business management systems is an added advantage.
• Good typing skills with strong focus on accuracy.
• Excellent attention to detail and high level of accuracy and consistency.
• Good Microsoft Excel and Word skills and strong organizational and record-keeping skills.
• Ability to work with repetitive tasks while maintaining accuracy and good time management and ability to meet deadlines.
• Ability to identify errors and discrepancies and good communication skills.
• Ability to work independently and as part of a team; high level of integrity and confidentiality.
• Willingness to learn new systems and processes.
• Personal attributes: detail-oriented and meticulous, reliable and dependable, organized and systematic, patient and focused, proactive and willing to learn, trustworthy and discreet, able to work under minimal supervision.