Finance and Administration Officer

Job Details

SNV, in partnership with the World Food Programme (WFP), is developing and implementing a multi-year school feeding programme in selected districts of Uganda as a pilot for a national school feeding programme in line with the draft National School Feeding Policy. The project provides technical assistance, strengthens district and school-level capacities and engages communities and parents to deliver quality, safe and sustainable parent-led school feeding.

The Finance and Administration Officer is part of the project staff and supports budget management, financial planning and analysis, financial and donor reporting, partner and staff capacity strengthening and project risk management. The role assists in budgeting, forecasting, variance analysis, commitment tracking, financial statements and audit readiness.

• Duty station: Gulu
• Employment type: Full time (8 hours per day)
• Base salary: Not disclosed

Key Duties and Responsibilities

• Financial management: Prepare and supervise the preparation of financial analysis regarding advances based on organisation and donor procedures; ensure books of accounts are maintained and that cheques, receipts, vouchers and other financial documents are kept properly and safeguarded against misuse; review petty cash payments and ensure timely replenishment; support cross-cutting activities such as audits, month-end closure, and tracking and correction of balance accounts.
• Budget management: Support annual budgeting and revisions, forecasting and reforecasting, budget-versus-actual analysis, variance analysis and corrective action plans, expenditure monitoring, commitment tracking, cost allocation, cash-flow planning, partner budget oversight, donor budget compliance, budget modifications and pipeline and funding-gap analysis.
• Financial reporting: Support monthly, quarterly and annual financial reporting, donor financial reports, statutory and corporate financial statements, project closure reports, reconciliations, revenue recognition, receivables and payables, foreign-exchange gains/losses, audit schedules, IPSAS compliance, data quality and integrity, ERP reporting and timely follow-up of audit findings.
• Capacity building: Conduct finance capacity assessments, structured training plans, coaching and mentoring, partner financial-management strengthening, training on donor rules and procedures, budgeting and forecasting skills, internal-control awareness, fraud prevention, development of SOPs, tools and templates, post-training assessments and monitoring of improvements.
• Risk management: Undertake enterprise and project financial-risk assessments, maintain risk registers, address fraud and corruption risk, partner fiduciary risk, tax and statutory compliance and periodic monitoring of risks; ensure compliance with organisational financial policies, procedures and donor regulations; implement and maintain effective internal controls.
• Data entry: Verify invoices in line with approved Concept Notes, Terms of Reference and contracts; enter financial transactions in the SBD after detailed review of payment documents; update payment information in the SBD weekly.
• Filing and documentation: Ensure all financial documents are labelled and stamped 'PAID', that all transactions are properly identified, and arrange financial documents for internal and external auditors upon request.
• Procurement, logistics and administration: Provide financial oversight of procurement processes; oversee fleet management including vehicle utilisation, fuel monitoring, maintenance scheduling, insurance, licensing and fleet cost analysis; oversee office administration including facilities, utilities, office leases, security services, office equipment, maintenance, cleaning services and inventory management; support logistics planning for meetings, workshops, travel, conferences and field activities.
• Staff management: Supervise and support the Junior Finance Officer, drivers and office clerk.

Qualifications, Skills and Requirements

• Bachelor's degree in Finance, Accounting or a related field.
• Partial professional course (ACCA/CPA/CIMA) is an added advantage.
• A minimum of 5 years' related experience in financial management, preferably in a field office or non-profit organisation.
• Strong knowledge of financial accounting principles and practices.
• Proficiency in financial software and MS Office applications.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and meet deadlines.
• Key competencies: accuracy, controlling progress, problem analysis, integrity and result orientation.