Finance and Administrative Officer

Job Details

Finance and Administrative Officer (01 position) reporting to Enterprise Managers, duty station Arua City. Full-time role maintaining accurate financial records and managing resources (finances, assets and human capital) of the social enterprises to ensure sustained business continuation. Involves seasonal trading cash flow management.

Key Duties and Responsibilities

• Maintaining accurate books of accounts, ledgers, and financial transactions in line with company policy
• Assisting in drafting annual budgets, tracking actual spending against budget, and flagging variances to management
• Managing liquidity to ensure adequate working capital at specific times of year for seasonal trading
• Preparing and processing staff salaries, statutory deductions (PAYE, NSSF, LST/Insurance), and ensuring timely remittance to relevant authorities
• Preparing and filing applicable tax returns (withholding tax, income tax) and ensuring company stays compliant
• Processing supplier invoices, staff imprests/advances, customer billing, and following up on outstanding debts
• Handling petty cash, bank reconciliations, and overseeing company bank accounts, deposits, and withdrawals
• Coordinating purchase requisitions, verifying supplier quotations, and maintaining basic inventory or asset registers
• Managing company assets e.g. vehicles, motorcycles, weighing scales, storage facilities including scheduling their insurances
• Overseeing general office operations such as supplies, utilities, lease/rent management, and vendor contracts
• Maintaining staff records, contracts, leave schedules, and supporting recruitment
• Preparing periodic financial reports (monthly, seasonally, annual) for management and providing documentation during internal or external audits
• Advising management and directors on resource management and business development

Qualifications, Skills and Requirements

• Degree in Accounting, Finance, Commerce, Business Administration, or a closely related field
• Between 1-4 years in financial management of private sector businesses
• Knowledge of accounting software e.g. QuickBooks will be an added advantage
• Ability to forecast and analyse market trends
• Ability to multi-task and direct operations of the social enterprises
• Ability to ride a motorcycle will be an added advantage
• Familiarity with Uganda tax requirements, including withholding tax and VAT treatment