HR and Administration Supervisor

Job Details

SafeBoda is hiring an HR and Administration Supervisor based in Uganda. This is a full-time role reporting within the People function, responsible for managing the entire employee lifecycle. The role offers a supportive team environment with mentorship from SafeBoda leadership, competitive salary, health insurance, lunch at the Academy and SafeBoda Wallet credits for transport. Work Hours: 8 hours per day.

Key Duties and Responsibilities

• Manage the recruitment and onboarding process for full-time staff, contractors and support staff
• Foster positive employee relations by addressing concerns, conflicts and grievances and support the Employee Engagement Lead to implement engagement initiatives
• Develop and update HR policies in accordance with local labour laws and company requirements and ensure compliance with employment regulations and standards
• Work with the VP of People to implement and oversee performance management processes including goal-setting, appraisals and feedback sessions
• Manage payroll and benefits administration and ensure accurate and timely compensation and benefits
• Monitor and manage attendance records and leave requests and ensure total leave liability remains within acceptable limits
• Implement and enforce health and safety policies and collaborate with stakeholders to maintain a safe working environment
• Oversee day-to-day administrative functions including office supplies, facilities management and equipment maintenance and coordinate travel arrangements and logistics
• Maintain accurate and up-to-date employee records and databases and ensure confidentiality and security of HR-related information
• Facilitate effective communication between management and employees and relay important company information and updates
• Handle employee separations, conduct exit interviews and ensure smooth offboarding processes
• Stay informed about changes in employment laws and regulations in Uganda and ensure HR practices align with legal requirements

Qualifications, Skills and Requirements

• Bachelor's degree in Human Resources Management
• At least 2 years of experience working as an HR Officer / Associate
• Recruitment and Selection: talent sourcing, recruitment techniques, interviewing skills and assessment methods
• Performance Management: competency in designing and implementing performance appraisal systems and knowledge of performance improvement strategies
• Strong conflict resolution and negotiation skills
• Good understanding of employment laws and regulations in Uganda
• Payroll processing: process staff payroll requests to ensure timely and accurate payment
• Policy Development: policy drafting and implementation and knowledge of local labor laws and compliance
• Health and Safety: knowledge of health and safety regulations and implementation of safety programs
• Data Management: proficiency in HRIS usage and data analysis and reporting skills
• Leadership, communication and influencing, adaptability, problem solving, empathy and cultural sensitivity, innovation, team collaboration, confidentiality, emotional intelligence and continuous learning
• Fun-loving attitude that helps create a positive workplace culture