Procurement Officer

Job Details

Nekses Investments Limited seeks a Procurement Officer to manage the end-to-end procurement process, ensuring all procurement activities are conducted in accordance with company policies and procedures. The role focuses on strategic sourcing, supplier management, contract administration, inventory coordination, and continuous improvement of procurement processes. This is a full-time position based at Lugazi II, Kumusanvu, Lugazi, Uganda. Work hours: 8 hours per day. Salary not disclosed. The successful candidate will demonstrate exceptional integrity, commercial acumen, strong negotiation skills, and commitment to operational excellence.

Key Duties and Responsibilities

• Identify, research, evaluate, and onboard compliant suppliers through Requests for Information (RFIs), market research, and supplier due diligence.
• Continuously expand and maintain a robust supplier database with qualified and reliable service providers.
• Negotiate favorable pricing, payment terms, product quality, service levels, and delivery timelines and proactively ensure suppliers provide a minimum of 30 days' credit terms wherever feasible.
• Build and maintain strong supplier relationships while upholding ethical procurement standards.
• Prepare, negotiate, and manage contracts and Service Level Agreements (SLAs) for all suppliers and service providers.
• Coordinate contracting of strategic partners and ensure contractual obligations are clearly defined, documented, and monitored.
• Maintain and regularly update a centralized repository of supplier contracts and procurement documentation.
• Coordinate procurement requirements across all departments in accordance with approved Procurement Policy.
• Ensure Purchase Orders are raised only against approved requests and processed and received within 24 hours of delivery.
• Oversee procurement activities to ensure compliance with procedures and approval workflows.
• Develop procurement plans for equipment, services, and operational supplies in collaboration with stakeholders.
• Prepare procurement cost analyses, supplier comparisons, and monthly procurement expenditure reports.
• Monitor supplier pricing trends and identify opportunities for cost optimization.
• Maintain accurate procurement records, supplier pricing, inventory information, purchase histories, and supplier performance data.
• Support procurement reconciliations by ensuring accurate documentation of purchases, deliveries, invoices, and supplier payments.
• Ensure full compliance with procurement policy, governance standards, and delegated approval limits.
• Conduct supplier qualification assessments and continuously monitor supplier performance.
• Identify opportunities to strengthen procurement systems, processes, and policies.

Qualifications, Skills and Requirements

• Bachelor's Degree in Procurement and Supply Chain Management, Business Administration (Procurement Option), Supply Chain Management, Commerce, Logistics, or a related field.
• Professional certification such as CIPS or CPP is an added advantage.
• Minimum of 2 years' progressive experience in procurement or purchasing.
• Experience managing supplier contracts, procurement planning, and vendor negotiations.
• Experience working in a fast-paced, multi-location organization is an added advantage.
• Strong negotiation and commercial management skills and excellent supplier relationship management skills.
• Sound knowledge of procurement policies, governance, and best practices.
• Strong analytical and cost analysis skills and high attention to detail with excellent record management.
• Excellent planning, organization, and project coordination skills.
• Strong communication and stakeholder management skills with high ethical standards, integrity, and accountability.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience using ERP or procurement management systems is an added advantage.
• Attach digital current colored passport photo on cover letter and CV.