Senior Personal Secretary — Uganda Heart Institute (UHI)

About the Employer

Uganda Heart Institute (UHI) is established by the Uganda Heart Institute Act CAP 258 as an Autonomous Government Entity to undertake and coordinate the prevention and treatment of cardiovascular disease in Uganda. UHI intends to recruit competent people in various departments, to enhance its human resource capacity and support the effective delivery of specialised cardiovascular services.

UHI's vision is to be a global center of excellence in cardiovascular services. The Institute offers a comprehensive range of preventive, promotive, and clinical cardiovascular services, as well as conducts cutting-edge research and training in cardiovascular science. UHI is constructing a new state-of-the-art 10-level, 250-bed cardiac hospital in Naguru and is establishing 16 Regional Heart Centres across Uganda (Phase One underway in Mbarara, Hoima, Gulu, Jinja and Lira), ensuring more Ugandans receive timely and life-saving cardiac interventions. Joining UHI means supporting the Chief Executive at the heart of this mission-driven, autonomous Government institution.

Job Details

• Post: Senior Personal Secretary
• Salary Scale: UHI 3LWR
• Number of posts: One (1)
• Reports to: Principal Assistant Secretary
• Directly supervises: Assistant Secretaries
• Job Purpose: Support the Chief Executive with high-level secretarial, administrative, and office management tasks and operate with discretion and professionalism.
• Work Hours: 8
• Duty Station: Kampala
• Job Type: Full-time
• Date Posted: 12-10-2026

Key Duties and Responsibilities

• In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
• Take dictation, transcribing and presenting accurate and error free work;
• Attend to callers, either in person or on telephone;
• Ensure timely responses to inquiries and correspondences to and from the Office;
• Receive incoming mail and supervising the dispatch of outgoing mail;
• Organize meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
• Ensure that relevant documents for meetings and speeches are produced on time and properly organized;
• Draft letters of routine nature;
• Ensure cleanliness and orderliness of the office;
• Manage records in accordance with established security and records management procedures;
• Requisition and Manage office stationery and equipment;
• Supervise the Secretarial and support personnel for the office;
• Conduct background research on various topics to assist in decision-making and report preparation;
• Handle sensitive information and confidential matters with absolute discretion;
• Assist with special projects, tracking progress, and monitoring deadlines.

Qualifications, Skills and Requirements

• An Honours Bachelor's degree in Secretarial Studies or equivalent qualifications from a recognized awarding Institution;
• A minimum of three (3) years working experience as Personal Secretary in Government or equivalent level of experience gained from a reputable organization or institution.

How to Apply

Applications are invited from suitably qualified Ugandans to fill the under-listed positions. Eligible persons should address their applications including:

• A cover letter;
• Copies of their academic/professional certificates and transcripts;
• Certificates of registration and valid practicing licenses where applicable;
• Curriculum vitae (CV);
• O. Level Certificates and A. Level certificates (where applicable);
• Copy of the National Identity Card; and
• Evidence of work experience where required;

to the Executive Director, Uganda Heart Institute, P.O. Box 37392, Kampala. Applications can also be hand delivered to Uganda Heart Institute Headquarters, Mulago – Kampala. Online applications should be sent on the UHI official recruitment email erecruitment@uhi.go.ug — Apply Now.

Applications which will be submitted or emailed without complete attachments, or any applications which will be sent on any other mail addresses other than one mentioned above, will not be accepted. Applications, both physical and online, must be received not later than 5:00 pm on 11th November 2026.

This job advertisement can also be downloaded from the UHI careers page.

Job Summary

• Job Category: Administrative
• Job Type: Full-time
• Deadline of this Job: Wednesday, 11 November 2026
• Duty Station: Kampala
• Date Posted: 12-10-2026
• No of Positions: 1
• Application Link: Apply Now